SEBDA : General : Privacy Policy

Privacy Policy

Click here to download a PDF version of our Privacy Policy


SEBDA promotes the social and emotional wellbeing of children and young people – and the wellbeing of the professionals who work with them.

SEBDA is committed to social inclusion, and to building capacity in mainstream schools, in the support of children and young people with social, emotional and mental health difficulties.

SEBDA has revised its Privacy Policy so that it complies with the new General Data Protection Regulations [GDPR] which became effective from May 25th, 2018.

SEBDA is committed to protecting your personal information and being transparent about what is done with it. If you have any questions about this Privacy Policy, please contact our Data Protection Lead by emailing:, by calling 01233 – 622958 – Option 4, or by writing to SEBDA Finance Administration: c/o Goldwyn School, Godinton Lane, Great Chart, Ashford, Kent.TN23 3BT.

How do we collect information?

You give us your information when:

  • You become a member of SEBDA
  • You apply to attend our annual National Conference
  • You apply to join our Masters Course at Oxford Brookes University
  • You apply to join any other SEBDA courses

You give us your information directly over the telephone, by email, by letter, via the SEBDA website or via a direct private message on social media. The legal basis for the collection of information is consent.


What information do we collect?

SEBDA asks you for the following information:

Name, title, postal address, email and telephone number. Corporate members will also be asked for their Establishment name and job titles.

SEBDA uses Pay Pal to collect payments for membership and attendance at courses and conferences. We do not receive your payment information from them, just the amount that you paid. The legal basis for the information that we collect is consent.


How do we use this information?

We use your personal information to provide you with updates about SEBDA initiatives and news.This includes information about the annual National Conference, the Masters Courses at Oxford Brookes University, other training opportunities and events.

SEBDA shares your Title, Name and Contact Address with the Taylor & Francis Group who publish and distribute the quarterly journal – Emotional and Behavioural Difficulties – to all members.

SEBDA shares your email address with Mail Chimp who send out secure bulk emails to members, on behalf of SEBDA.

SEBDA does not share, sell, rent or trade your personal information with any other organisations. We are, however, obliged to share information in response to requests from the police or other legal bodies. The legal basis for the use of information is consent.


How is information retained and kept safe?

Information is retained in secure electronic and paper records and is managed by the Admin / Finance Officer.Electronic information is password protected and paper records are kept in locked cabinets in locked rooms. Personal information is only released on a “ need to know “ basis.

Our guiding principle is that we are holding your information in strict confidence. Information provided in confidence will only be used for the purposes to which you consented, unless there are other circumstances dictated by law.


How long will SEBDA keep information?

Your personal information will be kept for as long as you remain a member of SEBDA [unless you decide that you no longer want us to have your information.]

In the case of information provided specifically for conferences and short training events, this will be kept until these have finished and all fees have been paid.

In the case of information provided specifically for the Masters Courses, this will be kept for the duration of your studies and until all fees have been paid.


What about the SEBDA website?

The website has information about all of SEBDA’s activities and has facilities to renew membership and to sign up for conferences and training events. The website is managed, maintained and updated by the Bigger Boat Company.Information from the website is stored on servers based in the USA.

The SEBDA website may include links to and from other websites that are not owned or managed by us. If you follow a link to any of these websites, please note that  they have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal information to these websites.

The SEBDA website uses cookies which help to improve your user experience. Cookies remember you [anonymously] when you visit the website. They keep track of your browsing patterns and help to make the website work as efficiently as possible.

For further information about Cookies, please refer to the Cookie Policy, which is on the SEBDA website


What happens if there is a breach of security?

The Information Commissioner’s Office [IC0] describes a personal data breach “ as a breach of security leading to the destruction, loss, alteration, unauthorised disclosure of, or access to, personal information. This means that a breach is more than just losing personal information.

In the unlikely event of a security breach, SEBDA will report this to the Police, the ICO and the Charity Commission. All members will be informed via the SEBDA website.


Your rights.

You have rights under data protection law that relate to the way we process your personal information. If you wish to exercise any of these rights, please contact

Your rights are –

  1. The right to access the personal information that we hold about you
  2. The right to make us correct any inaccurate personal information we hold about you
  3. The right to make us erase any personal information we hold about you
  4. The right to restrict our processing of the personal information we hold about you
  5. The right to object to our processing of personal information we hold about you
  6. The right to receive personal information, which you have provided to us, in a structured, commonly used and machine readable format. You also have the right to make us transfer this personal information to another organisation
  7. The right to withdraw your consent, where we are relying on it to use your personal information.

Contacts and Complaints

If you have any questions about this privacy policy or wish to exercise any of your rights, please get in touch with

If you have any concerns about the way we process your personal information, you also have the right to make a complaint to the Information Commissioners Office. Their address is: First Contact Team, Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF.

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